Functional Text : Announcement

Announcement

Announcement

Announcement is  something said, written, or printed which is containing information about an event that has happened or is going to happen. The purpose is informing something to public. Announcement can be spoken (oral) or written.

•   Spoken announcement usually begins with saying “ATTENTION, PLEASE” or anything like that. In spoken announcement, you should speak clearly so that the targeted people can easily understand it. Besides, the information should be short and simple.

• Written announcement usually begins with the title or for whom the announcement is written.

Example of written announcement :

To: all students of class 7A

The speaking test will be held on:

Day: Tuesday

Date: September 4, 2012

Time: 07.00 - 09.30

Place: media room

For the further information, you can call 081-88-32.

Thanks for your attention.

Mr. Fadli

Example of spoken announcement :

Attention, please.

The final tournament of basketball will be held on Sunday evening. Please come to Sanaman Mantikei to see the final tournament to support our basketball school team. Thank you.

Usually, we can find an announcement at :

1. Television.

2. Radio.

3. Newspapers.

4. Wall Magazine.

The structure of announcement :

1. The title/type of event;
2. For whom;
3. Contents;
4. Contact person/from whom.  

Note:

The followings are some useful tips in writing an announcement:

 •    write your announcement to be straightforward and concise so the reader can get  the infor-

     mation quickly and be able to refer to it easily;

 •    if making a positive announcement, keep it short, inviting, and to the point;

 •    demonstrate your desire to maintain a personal or business relationship, and to build morale,

     con dence, loyalty, goodwill;

 •    if announcing or recognizing the achievements of others, you can, if you write correctly, mo-

    tivate others to achieve the same objectives.

 •    make the information in your announcement clear and complete, so you are not bombarded

     with questions later; and

 •    if you are announcing bad news, make a direct, no-nonsense statement. Temper the announce-

     ment with understanding and optimism. Your tone should be considerate and respectful.

Example:

English Competition Results

1. Zaqiyah : 1 st winner Written Test(IX.4)
2. Lunafisa : 3 rd winner Written Test(IX.4)
3. Rosidin: 1 st winner Written Test(VIII.3)
4. Pambudi Aji : 1 st winner Speech(VIII.3)
5. Aris Setiawan: 2 nd winner Speech(VIII.3)
6. Fitria Rahmawati (VIII.3),Ratna F. (VIII.3) and M. Romadhoni (VIII.3): 1 st winner English Wall Magazine

Each winner receives a certificate. Contact Ms.Risda after school. For the semi final round, consult with Ms Rose as the coordinator

Ms. Risda

1. Who is the announcement for?
2. Where is the announcement?
3. What kinds the competitions that does Aris join?
4. Why do they should consult with ms. Rose ?
5. When they can meet Ms. Risda ?